Silver Unit 2 Part B: Plan the practical issues

You need to:

Create a project plan for your Arts Leadership Project to include things like:

  • Practical things you need to organise (like materials and space)

  • A timeline showing when you will do each part

  • How you will tell people about your project (promote it)

  • How you will get people to join or take part (recruit participants)

  • How you will run your part of the project on the day (deliver it)

  • How you will collect feedback from people and check how you are doing as a leader

  • How you will manage risks or health and safety

Download the worksheet or the powerpoint template below to help you complete this section.

If you don’t have powerpoint you can open the template in google slides instead.

Planning

In your project you might be working with other people as part of a team. You don’t have to plan the whole project - just focus on the section you are responsible for.

Step 1: Think about your audience or participants

  • Who will take part in your part of the project?

  • It might be a group of people, or it might only be you taking part (for example, if you’re setting something up or leading a solo task).

  • Is there anything you need to think about to help them (or yourself) join in easily? For example, will anyone need clear instructions, extra help, or special materials?

Step 2: Plan how you will invite or recruit people

  • If your part includes inviting people or helping them take part, how will you do it?

  • Will you tell people in person, send a message, or make a poster?

  • If you’re just helping with one bit (like setting up), you might not need to do this - and that’s totally fine!

Step 3: Decide how you will promote your part of the project

  • Even if you’re not in charge of promoting the whole project, you might still want people to know about what you’re doing.

  • How will you share it?

  • You could make a little sign or poster, tell people face to face, share something online, or explain it when you start.

Step 4: Plan how you will deliver your project

  • What will you actually do during your part?

  • Write down the steps in the order you’ll do them, so you feel ready.

Step 5: List the practical things you will need to organise

  • What materials or equipment do you need for your part?

  • How will you get it all ready?

Step 6: Think about who will help you

  • Will anyone be helping you?

  • What will they do, and when will you need them?

  • Write down their names and what they’ll be in charge of.

Step 7: Plan how you will check your leadership skills and collect feedback

  • How will you know if your part went well?

  • Will you ask people what they thought or look at what they made or did?

  • You could ask questions at the end or see if they enjoyed it.

Identify Risks

Next, you need to think about any risks in your leadership activity and what you can do or organise to keep yourself, and other people safe.

We’ve included some great examples here to show how you might do this in a creative way.

  • There’s a short video of someone who is going to lead a dance workshop

  • There’s a diagram from someone who is in charge of setting up chairs and tables.

  • And a poster from someone who is leading an activity with scissors and glue

If you prefer, you could also write it as a simple list, or write in the table on the worksheet which you can download at the top of this page.

Finally, you need to create a timeline for your Arts Leadership Project

There is a table on the worksheet which can be downloaded at the top of this page. You could fill in with a list of what you will do, and when.

You could also:

  • Create a timeline as a comic strip showing each stage as an illustration

  • Put sticky notes on a wall, and take a photo when you’re happy with it

  • Draw a mind map with branches going out for each step

Choose a method that feels fun and easy for you. It doesn’t have to be neat or perfect. The important thing is that you understand the steps you need to do, and feel ready to lead!

Project Timeline

Here’s a simple example written in a table format:

Here’s an example which has been created as a video

This is an example of someone leading by setting a short drawing activity

Here’s an example which has been drawn as a flow chart

This is an example of someone leading by setting up the room ready for an event.

Choose a method that feels fun and easy for you. The important thing is that you understand the steps you need to do, and feel ready to lead!

Send us your work

When you’ve completed this section, please upload it by pressing the button below.

Please make sure your name is on your work and also label it somewhere as Silver Unit 2 Part B.

This will securely send your files to our safe Dropbox.

You will need to add the full name of the child and a valid email address when uploading.